Lack of current overview
Who's on the site? Which companies are involved? Have the correct instructions been followed? Without real-time data, it's difficult to effectively manage safety.
For KAM, HSE & safety managers
One source of truth for attendance, documents, ID checks and working hours
ProjectAssistant gives you real-time insight into who's on site, whether all documents are valid, and where the risks lie. Ideal if you're responsible for safety, quality, and compliance.
The reality for HSE & KAM managers
You're responsible for safety and compliance, but you rely on information from various systems, Excel spreadsheets, and emails. Maintaining an overview is crucial, especially during busy periods.
Documents and certificates shredded
Safety certificates, personal protective equipment, medical examinations, machine certificates and project instructions… Often scattered across different systems and folders.
Legislation and regulations per country and sector
You must take into account legal identification requirements, liability within the contractor chain, national working time legislation and sector-specific regulations. This varies by country, sector and sometimes even by project.
Audits, incidents and accountability
In the event of incidents, audits, or inspections, you must quickly demonstrate that processes were properly set up: who was present, which documents were valid, and which checks were carried out.
How ProjectAssistant supports HSE & KAM managers
Real-time overview of attendees
See which employees and companies are present per project, including check-in and check-out times. This is important for incidents, evacuations, and emergency response.
Document status per company, project and employee
With sector- and country-specific document sets, you can immediately see which documents are missing, expired, or require reassessment.
ID verification via ICAO/NFC
Verify identity documents according to ICAO standards via NFC. Record who was checked and when, and link this information to projects and employees.
Control of working hours and rest periods
Set maximum working hours and mandatory breaks per country. Exceedances are automatically logged and displayed in dashboards.
Insight into planning and occupancy
The Gantt planning and resource planning show which functions are needed when, and whether you have enough qualified employees.
Auditworthy history and reporting
Store attendance history, documents, and ID checks in a single system. Generate reports for internal audits, clients, and inspection services.
How HSE & KAM managers use ProjectAssistant on a daily basis
Day start and toolbox meetings
Before the day starts, you will have insight into who is coming, which companies are present and whether the necessary instructions and documents are in order.
Monitoring safety and compliance
During implementation, you see in real time where the risks lie: expired documents, working time exceedances or missing ID checks.
Incident and accident investigation
After an incident, you can see who was present, which documents were valid and whether the correct procedures were followed.
Audits, inspections and customer visits
Demonstrate with a single dashboard and report that your organization has structurally incorporated safety and legislation into processes and systems.