Submitting documents again and again
Every client repeatedly requests the same certificates, safety proofs, copies of ID and training records – often via email or separate portals.
For subcontractors & specialist contractors
Show at once that your people, documents and hours are completely in order
ProjectAssistant helps subcontractors easily demonstrate that all employees, certificates, and time tracking are properly organized. This allows you to present yourself more professionally to main contractors and clients.
The practice for subcontractors
You work for multiple main contractors, on various projects, and in various countries. Meanwhile, everyone expects you to have your documents, hours, and safety in perfect order.
Uncertainty about validity
Expiry dates of certificates, medical examinations or safety training are difficult to keep track of centrally.
Time registration per project
Employees work on multiple projects for multiple clients. Hours must be clearly visible for each project and employee.
Evidence to main contractor
You want to be able to quickly demonstrate that your people are authorized, have been present, and that you comply with agreements and legislation.
How ProjectAssistant helps subcontractors
Central document file per employee
All ID documents, certificates, safety declarations and training records are combined in one overview per employee. You can immediately see what is valid, what is expiring and what is missing.
Rules per country, sector and nationality
Document sets can be configured by sector, country, and nationality. This way, you know exactly which documents are needed when your employees work abroad.
Attendance and hours per project
Using terminals, NFC tags, or the mobile app, employees can track when they are on each project. This provides immediate insight into hours spent on each project and client.
Insight into working hours
You can identify violations of maximum working hours and discuss them with employees and main contractors. This prevents problems during inspections.
Optional ID check via NFC
Use ICAO/NFC ID verification to demonstrate to clients that identity documents are authentic and verified. The proof is stored in the file.
Professional appearance towards clients
With a single overview, structured documentation, and clear reporting, you demonstrate that you take processes and safety seriously.
Typical use of ProjectAssistant by subcontractors
Preparing for a new project
Before starting a project, use ProjectAssistant to check whether all employees have the correct documents and certificates. Any missing documents are requested immediately.
Live insight during execution
During implementation, you can see who is where each day and how many hours are being worked, possibly spread over multiple projects.
Reports to main contractor
Easily generate reports on hours worked, attendance, and document status per project and per employee.
Audits and controls
During an inspection, you can immediately demonstrate that your employees are in order: documents, working hours and ID check clearly presented together.